I have visited the donations Barn in past campmeetings and talked to both of the Chances and found them friendly, open and honest about how all works in their department and the records etc.
The mistake being made here is that people are assuming that the monthly accounts being sent to the accounting department means that the donation department does not keep daily records and such. That is simply not true.
My brother is the head of shipping and receiving in a very large company and is responsible for keeping daily records in his department, but once a month he too has to do inventory and make print outs and send all records and copies and receipts etc to the accounting department.
I don't know what Fran is going on about... This is neither unusual nor wrong.
Ian;
I am so sorry you don't understand what I am "going on" about. It is not up to me to tell you or 3ABN how they should do business; nor is it my responsibility to educate you so you can understand the proper way business is done.
Apparently, there are others that read Sam's post and caught on to the fact that the way things are done is not right.
I am sorry I don't have the time to explain what the generally accepted accounting principles require, but I can say the CFO at 3ABN needs to revamp the way they do business.
The first major thing I see is there is no division/separation of duties in the process Sam described. Further, your comments even tell and confirm what Sam said! The sales person should never be in charge of inventory. The sales person should never deal with cash receipts, ... Ian, these are the most basic accounting that are necessary to control cash and inventory! Separation of duties is exposed in what I have found in my many years of observing 3ABN eBay sales, now it is crystal clear that my findings are correct.
If the GC were auditing 3ABN's books as they are supposed to do as a member of ASI. This alone, should send red flags up all over the place!
ASI would do well to review 3ABN as a member in good standing. They should be able to enforce proper accountability of 3ABN.
3ABN could ask the Conference President to give him a copy of the form all Treasures have to fill out for a Church audit. This is the very least one should do. I mean, THE VERY LEAST".
Please respond so I can see where I am all wrong. I wonder why Sam has not replied, don't you?
Yours in Christ,
Fran